Privacy Policy

Last updated: February 14, 2026

1. Introduction

Closyn ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website closyn.com and use our services.

We are based in Amsterdam, Netherlands, and comply with the General Data Protection Regulation (GDPR) and applicable Dutch data protection laws.

2. Data Controller

Closyn is the data controller for the personal data collected through this website. You can contact us at:

Email: privacy@closyn.com
Location: Amsterdam, Netherlands

3. Data We Collect

3.1 Contact Form Submissions

When you submit our contact form, we collect:

Name
Email address
Company name
Message content

Legal basis: Legitimate interest (responding to your inquiry).

3.2 Ambassador Applications

When you apply to our ambassador program, we collect:

First and last name
Email address and phone number
University and study program
LinkedIn profile URL
Graduation year
Referral source
Motivation text

Legal basis: Consent (you actively submit the application) and legitimate interest (evaluating your application).

3.3 Booking Data

When you book a call via Cal.com, your booking data is processed by Cal.com Inc. under their privacy policy. We receive your name, email, and selected time slot.

3.4 Automatically Collected Data

We may collect standard web analytics data including:

IP address (anonymized)
Browser type and version
Pages visited and time spent
Referring website

4. How We Use Your Data

We use your data to:

Respond to contact form inquiries
Process and evaluate ambassador applications
Schedule and manage booked calls
Improve our website and services
Comply with legal obligations

5. Data Sharing

We do not sell your personal data. We may share data with:

Supabase Inc. — Database hosting (data stored in EU region)
Cal.com Inc. — Booking calendar service
Vercel Inc. — Website hosting

All processors are bound by data processing agreements and comply with GDPR requirements.

6. Data Retention

Contact form submissions: 12 months
Ambassador applications: 24 months (or until withdrawal of consent)
Analytics data: 26 months (anonymized)

7. Your Rights (GDPR)

Under GDPR, you have the right to:

Access your personal data
Rectify inaccurate data
Erase your data ("right to be forgotten")
Restrict processing
Data portability
Object to processing
Withdraw consent at any time

To exercise these rights, email us at privacy@closyn.com.

8. Cookies

We use essential cookies required for website functionality (e.g., session management). We do not use marketing or tracking cookies without your consent.

9. Security

We implement appropriate technical and organizational measures to protect your data, including encrypted data transmission (TLS), secure database access controls, and row-level security policies.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date.

11. Contact

For privacy-related questions or to exercise your GDPR rights, contact us at: privacy@closyn.com